Get a Virtual Phone Number for Europe: Countries, Features, and Steps

Are you looking to expand your business in the European market and need a dedicated business phone number to establish a local presence? Juggling multiple SIM cards and paying hefty international charges for this purpose is far from ideal.

The best solution to this problem is to get a virtual phone number for Europe. In today’s connected world, having a virtual phone number for Europe can be a game-changer for businesses and individuals looking to expand their reach. Europe phone solutions are essential for expanding into European markets.

Let us review this guide and discover the best Virtual Phone Number for Europe in 2024. Compare features, steps, and providers to enhance communication for unparalleled convenience and cost-effectiveness.

What is a Virtual Phone Number? 

A virtual phone number is a phone number that is not tied to any specific geographical location or telephone network. It operates through a cloud-based system, i.e., the users can make and receive phone calls through the Internet. Phone numbers online make it easy to secure a virtual number for any European country.

Virtual phone numbers are mainly used by businesses to establish a local presence in multiple regions of the world without being physically present. They are highly flexible and cost-effective compared to local phone numbers. 

They also provide more advanced call features, such as IVR (Interactive Voice Response), call analytics, integration with CRM systems, and voicemail-to-email transcription. 

Why Choose a Virtual Phone Number for Europe?

Europe has the most developed economy in the world and an excellent platform for businesses to grow and expand. Companies globally would significantly benefit from having a respected local presence in the European market. 

This is possible only if the company physically opens up a branch in Europe or through online connections. To do so, one requires a local European number, and the best way to get it is by contacting reliable virtual phone number service providers.

These providers not only provide you with a dedicated business phone number but also many other services, such as cloud storage centers, voice biometric systems, virtual receptionist services, AI-powered call management, and so on.

Now, let us look at some important benefits of having a virtual number for use.

Benefits of having a virtual phone number in Europe

1. Seamless communication across countries

Europe virtual phone numbers eliminate geographical barriers, enabling smooth and effective communication across Europe and with countries abroad.

Outbound calls from a virtual phone system can increase sales and outreach.

2. Local presence without physical offices

Virtual numbers help businesses and individuals establish a professional local presence across multiple European countries without the need to be physically present in the local area. Plus, local customers feel more confident when calling a recognizable local number.

3. Affordable international calling

A VoIP plan significantly reduces the costs of making domestic as well as international calls using virtual phone numbers as the call rates become much more affordable.

4. Enhanced customer service capabilities

Virtual phone number services offer their customers advanced call features such as call forwarding, auto-attending, voicemail-to-email transcription, queue callback, live call monitoring, etc, to ensure productive and efficient customer interactions.

5. A few use cases

Besides these advantages, virtual phone numbers can also be used by business owners and individuals to maintain privacy and professionalism while keeping personal and work communications separate.

Top European Countries Offering Virtual Phone Numbers

Many countries across Europe provide virtual phone numbers. However, these countries are the top providers for the following reasons:

Germany

Germany has one of the most highly developed telecommunication networks capable of supporting VoIP operations and high-quality voice and data services for virtual phone numbers.

Further, as Europe’s largest economy and a global trade leader, Germany is a key market for businesses operating internationally under secure data protection laws, such as GDPR.

The main virtual number providers in Germany are AVOXI, Sipgate, MyGermanPhone.de, and Deutsch Telekom Virtual numbers.

France

France is also a leading choice for virtual phone numbers. It provides businesses with a local presence in Europe’s large markets. French virtual phone numbers offer affordable international call rates, helping individuals and companies keep communication costs low while accessing the French market.

Further, the numbers adhere to EU data protection standards and effectively integrate with cloud-based solutions, making it easy for growing businesses to sustain in this ever-evolving market.

The main virtual phone number providers in France are LimeCall, CommPeak, and AirCall.

Italy

Among many European countries, Italy also offers prominent virtual phone number services. Italy’s central location in Europe facilitates its seamless connection to other European markets. The country’s growing industries of fashion, tourism, and manufacturing make it a lucrative choice for businesses to expand nationally and internationally.

With an affordable price structure, advanced call features, and seamless integration with business tools, Italian virtual phone number providers build trust and effectively cater to diverse customer preferences.

The main virtual phone number providers in Italy are Voipfone, Messagenet, and Ehiweb.

Spain

Spain stands out as another leading VoIP service provider among the European nations, offering numerous benefits for businesses and individuals seeking to enhance communication within the country or across Europe. 

Its services mainly target the vast Spanish-speaking population worldwide, offering affordable local and international calling rates, various types of phone numbers such as landline, mobile, toll-free, and vanity numbers, and advanced call management tools like call forwarding, IVR, and call analytics. 

Thus, startups, freelancers, and large businesses can all leverage features to build trust, streamline operations, and effectively scale business communication.

The main virtual phone number providers in Spain are Fonvirtual, Xopero, and SmartNumber Sapin.

Portugal 

Portugal is a leading destination for virtual phone number services, appealing to businesses aiming to expand their reach in Europe and beyond. Portugal’s strong economy and advanced telecommunication structure make it an ideal hub for targeting both local and global Spanish-speaking audiences.

Its telecommunication networks are backed by compliance with EU privacy laws like GDPR, HIPAA, and so on. In addition, the service providers also help companies manage customer interactions and grow without significant investment by providing them with CRM tools, multilingual support, advanced integrable call features, etc.

The main virtual phone number providers in Portugal are Portugal Virtual Number, MEO, and Telefonica Portugal.

Key Features of Virtual Phone Number for Europe

Virtual phone numbers provide more call features to users than regular phone numbers. Some notable features of virtual phone numbers are as follows:

1. Call forwarding and routing

The call forwarding feature allows calls to be directed to other connected devices so that agents do not miss calls from customers who call at the same time.

Further, smart call routing features route calls to the right agents and departments based on specific criteria, such as type of inquiry, caller location, time of day, etc., to ensure smooth and productive communication.

2. SMS capabilities

Virtual phone number users can send and receive texts on their carriers as long as they have a dependable Internet connection. 

3. Voicemail and call recording

Users can record calls for personal use or call analytics. Further, the voicemail feature provides an automatic transcription of voicemail messages into text (like Email) or automated messaging for missed calls. 

This makes it easy and convenient to manage and respond to calls at any time. Call recordings provide valuable insights for training and quality assurance purposes.

4. Integration with CRMs and other software

VoIP systems can easily and efficiently be integrated with CRM systems, marketing systems, and other business software systems to sync all call data and improve work efficiency.

5. Multi-language IVR

IVR (Interactive Voice Response) is an automated system that handles calls by providing customers with a menu of options to choose from and efficiently routes calls to the right departments and extensions. 

IVR is available in multiple languages and can be customized according to the need and geographical region. It can improve customer interaction and satisfaction.

6. Scalability and flexible

Virtual mobile numbers allow flexibility for businesses on the go. Users can easily add and remove features and services as the business evolves without any significant increase in costs, thus supporting smooth and uninterrupted business growth.

7. Security and compliance features

Virtual number providers offer security features such as encryption and two-factor authentication (2FA) and comply with various industry regulations like HIPAA, GDPR, and others to ensure that all communications are secure and compliant with legal requirements.

Top 5 Providers for Virtual Phone Numbers in Europe

Here are the top virtual number providers in Europe.

Steps to Get a Virtual Phone Number for Europe

Here is a small guide to help you get a dedicated business phone number for Europe using Dialaxy:

Step 1: Sign up and create a Dialaxy account.

Step 2: Select the European country from a list of options for which you want a virtual phone number.

Step 3: Fill out the designated city or state of your required phone number.

Step 4: Choose a preferred phone number type.

Step 5: Select and purchase your phone plan. The basic plan costs $20$ per month, and selecting the pro plan costs $60$ per month.

Step 6: Finally, test out your newly acquired virtual phone number by making a call to your customers and associates in Europe.

Why is Dialaxy the Best Choice for Calling Europe?

If you want to call your associates in Europe, Dialaxy is an excellent choice for you. Dialaxy offers virtual phone numbers, VoIP services, and many more for businesses all across the US and Canada. 

A few reasons as to why you should choose Dialaxy are as follows:

• Dialaxy offers comparatively lower international calling rates compared to competitors, greatly reducing your communication expenses.
• No hardware setup is required to connect with Dialaxy. All you need is a stable and reliable internet connection.
• Dialaxy enables businesses to scale up and down easily based on their needs and goals.
• Dialaxy also offers many advanced call features, such as high-quality voice calls, call filtering, call forwarding, call recording, and more.
• It provides a user-friendly interface for managing calls and call metrics, viewing call history, accessing user accounts, and assessing cloud contact center performance.  
• Finally, Dialaxy provides 24/7 customer support all across the world.

Final Words

In conclusion, global communications are simplified with virtual business phone systems. Not only do virtual business phone systems effectively establish a local presence and improve customer communication, but they also reduce costs while effectively managing international operations.

So, don’t miss out on this golden opportunity to improve your collaborative business communication and expand to the international markets.

FAQs

What is the cost of a virtual phone number in Europe?

The phone number cost depends on features and the provider’s pricing plan. The typical cost of a virtual phone number in Europe ranges from €5 to €30 per month, with additional costs for premium and customizable features. However, setup fees for virtual phone numbers are minimal or nonexistent.

Can I use one virtual number across multiple countries?

Yes, you can use one virtual number across multiple countries, but their functionalities and feasibility depend on the virtual phone number service provider, type of phone number, and local regulations.

Are virtual phone numbers GDPR-compliant?

Yes, all virtual numbers are GDPR-compliant. However, their level of compliance depends on the provider’s adherence to the GDPR (General Data Protection Regulation) standards.

Which European countries support toll-free virtual numbers?

The most common toll-free number supported across multiple European nations is 0800. The prominent countries that support toll-free virtual numbers are the UK, Germany, France, Netherlands, Switzerland, Sapin, and Italy.

How do I choose the best provider for my needs?

Here are some things you must consider while choosing your service provider:

• Your business needs and goals
• Features offered by the providers
• Pricing and cost
• Reliability and call quality
• Integration capabilities
• Regulatory compliance

Talk to an expert to choose the best VoIP plan for your needs.