How To Get A Virtual Business Address and Phone Number Free?

Studies from around the world reveal that most people prefer remote work and are, in fact, willing to take a pay cut for it. These results are a clear indication of the market’s trend. 

Instead of paying large amounts of money for physical workspaces, businesses are now opting for a virtual address, reducing the cost, increasing work throughput, and allowing workers to be flexible. 

In this article, we will examine “How to Get a Virtual Business Address and Phone Number Free?” so that you will have a foundation for making the change. 

What is Virtual Business Address?

Virtual Business Address is a professional mailing address provided by a provider that allows businesses, particularly small businesses, to operate without needing a physical office space. That way, offices can receive mail and packages without the need for an office space. 

Small businesses and often freelancers make use of a virtual address as they can establish a professional presence and can massively reduce the cost of an actual physical space. 

These services provide a physical street address where the mail can be received like normal. The providers pick business hotspots for this kind of service as it enhances the business’s reputation. This address can also be used to register the business, which further strengthens the company’s legitimacy.

Businesses looking to reduce costs while maintaining their flexibility opt for a virtual address, which offers all the services they would otherwise be doing in a physical space. 

Best Virtual Business Address Providers

Let’s look at your top possible picks if you are searching for a virtual address provider for your business:

1. Traveling Mailbox

Features:

Traveling Mailbox delivers a full-service virtual mailbox with scanning and forwarding of mail through secure online access.

With this service, users get an actual street address in the United States and are free to view or manage mail from anywhere. The service also supports check deposits and package forwarding. 

This will be suitable for regular travelers, businesses, and remote employees, as it supports multiple users, offers customized plans, and offers international shipping for flexible and accessible mail management.

Pricing

Pros

• All features are available for all addresses.
• The plans don’t include junk mail. 
• They offer unlimited cloud storage and free mail shredding
• Traveling Mailbox offers the Folders feature, enabling you to organize your inbox. 

Cons

• The virtual addresses are available only in the US. 
• The basic plan offered by them is expensive. 
• Large businesses can not benefit from them as they have a limit of 200 incoming mail per month. 

2. Anytime Mailbox

Features:

Anytime Mailbox is a virtual mailbox service provider with access to over 1,000 locations worldwide. It enables users to receive and manage their mail from anywhere in the world at any given time. 

Boasting the features of mail scanning, mail forwarding, shredding, and local pickup, it’s designed to bring ease to an individual or business. 

On mobile devices, seamless integrations offer real-time notifications and unlimited cloud storage for digital mail. It’s designed for digital nomads, frequent travelers, and remote businesses seeking flexibility and control over their postal mail.

Pricing:

Pros

• They offer unlimited online storage.
• Addresses from all around the world are included, including major US cities.
• With modern mobile apps, they provide a convenient user interface

Cons

• They have limited addresses in some areas
• The price is not transparent and can vary based on location
• Service offerings are not available in all locations

3. Alliance Virtual Offices

Features:

Alliance Virtual Offices offers a full virtual office package with a high-profile business address, mail handling and forwarding, and receptionist services.

It provides businesses with a professional presence in the most desirable locations nationwide and internationally, offering flexible plans for companies of all sizes. 

Furthermore, there is access to coworking open areas, conference and meeting rooms, and business phone systems. Alliance is ideal for startups, entrepreneurs, and remote teams because it enhances business credibility and offers access to physical office resources if required.

Pricing

Pros

• With more than 1200 locations available, Alliance Virtual Offices offer global connectivity. 
• They have professionally managed workspaces with all the needed amenities. 
• They also offer a local or toll-free number in their plan. 
• Flexible service agreements for workspaces

Cons

• They don’t offer business formation. 
• Mail delivery is problematic and sometimes slow.
• They don’t offer one plan to access all services, and having multiple plans is expensive. 

4. Davinci Virtual

Features:

DaVinci Virtual offers virtual office services, starting with professional business addresses and mail forwarding to live receptionist services.

They have locations in more significant cities around the globe to help businesses increase their professional image and manage their mail and calls from anywhere. 

The service also includes renting meeting rooms and business support features such as appointment setting. DaVinci provides entrepreneurs, small businesses, and freelancers with flexible office solutions without the overhead of a real office.

Pricing:

Pros

• They offer tech integration, enhancing the business experience. 
• Davinci Virtual offers live receptionist services and meeting room access. 
• Businesses can conduct in-person meetings when necessary with their employees. 

Cons

• Physical space availability can alter depending on location and demand. 
• There might be additional costs for some extra services.

What is Business Phone Number?

Business phone numbers are dedicated numbers used exclusively for business purposes only. A company can establish a certain amount of authority by using a professional line of communication separate from personal contacts. 

Depending on the customer base and business needs, business phone numbers can be local, toll-free, or vanity. Using a business phone number enhances credibility and professionalism and increases customer trust. 

A customer is more likely to trust a business that has a distinct contact number dedicated to business purposes. As these numbers are for commercial purposes, they also come with features like call forwarding and automated greetings, further improving customer experience. 

Top 3 Business Phone Number Free Providers

If you are looking to get a business phone number, here are 3 top picks that best suit your case: 

I. Dialaxy

Features

• Virtual Numbers
• Call Routing
• Multi-device Support
• CRM Integration
• Analytics Dashboard
• Call Recording

Pros

• They offer phone numbers from different regions, helping organizations with global outreach. 
• Interactive and easy to use user interface, allowing users to set up what they need quickly. 
• Cost-effective with flexible pricing. 

Cons

• They offer limited advanced features for large enterprises. 
• Limited integration options compared to competitors. 

Pricing: 

• Essential: $16.99 user/month (up to 10 numbers)
• Standard: $14.99 user/month (11 to 30 numbers)
• Enterprise: Contact Sales (30+ numbers)

II. Google Voice

Features

• Free US Phone Number
• Voicemail Transcription
• Google Workspace integration
• Text Messaging
• VoIP Functionality
• Call Screening

Pros

• The basic version is free, making it a low-cost option for personal usage. 
• It can easily be integrated with other Google services like Gmail and Google Calendar. 
• Simple and interactive interface.  

Cons

• It offers limited international features.
• Limited call routing options.
• Not ideal for large-scale businesses. 

Pricing:

• Starter: $10 user/month (up to 10 users)
• Standard: $20 user/month (unlimited users)
• Premier: $30 user/month (unlimited users)

III. Grasshopper

Features

• Custom Greetings
• Voicemail Transcription
• Business Texting
• Extensions for Multiple Team Members
• Virtual Numbers
• Call Forwarding

Pros

• It is great for small businesses with limited budgets.
• Easy to set up and manage as you don’t need high technical knowledge.
• It also offers a mobile app for managing calls and messages. 

Cons

• Can’t support large enterprises and their needs. 
• The pricing they offer is not as competitive as their competitors. 

Pricing

• Solo: $31 Per user/Month  
• Partner: $49 Per user/Month  
• Small Business: $89 Per user/Month  

How to Get Virtual Address and Phone Number Free for Your Business?

Even though it might seem easy, there are many ways you can trip up trying to find a suitable virtual address and a phone number free for you business. Let’s iterate over the necessary steps to follow:

Step 1: Choose a Provider

The first step in getting a virtual number or a phone number for free is to pick a provider. In this digital world, there are many providers, each with its own set of features and benefits. 

After extensive research, you need to figure out which provider’s plan best aligns with your business. Choose someone who can provide you with global reach, and make sure to evaluate the provider’s reputation for a phone number. 

Read their rules and fine prints, including terms of services and any additional fees they might have. 

Step 2: Sign Up for an Account

After picking a provider that best suits your business needs, the next step is to create an account simply. Go to the provider’s website and find the sign-in option. 

Enter all the details they prompt you to enter, and fill in your business details. You will also be prompted to select a location and make sure to choose the area that best fits your business interests. 

You will need to choose a business phone number, and you can search by area code or city. Select a number for an area that is most relevant to you and finalize it. 

Step 3: Set Up and Verify

For security purposes, almost all reputed providers will subject you to a verification process. You may need to submit your identification documents or some proof of your address. 

This is an essential step for providers to suspect fraudulent purposes. You may also need to take on other setting-up options, like mail handling. 

For phone numbers, yo may need to link the number to your mobile phone or any other identification process to make sure you and your business are legit. 

Step  4: Start Using the Services

After verification and setting up the services according to your liking, the next step is to start using the services. You can now use your virtual business address professionally to attract all the customers. 

With your newly acquired business phone number, you can start contacting potential customers and ensure their awareness of your legitimacy. 

You also need to promote both your phone number and virtual address to make sure people are aware of the new services you are offering.

Benefits of Using Virtual Addresses and Phone Numbers for Businesses

Many businesses are now switching to getting a virtual address rather than paying exuberant amounts for physical workspaces, and its for a very valid reason. 

Also, almost all businesses have their dedicated communication channel in the form of a business phone number.

Let’s look at some of the benefits you might be missing out by not switching to a virtual address and a business phone number: 

A. Enhanced professional image

With a virtual address and a professional phone number, a business can automatically improve its professional image in customers’ eyes. 

Not only customers but also clients and business partners are likely to trust businesses with a prestigious address in a business hotspot area.  With a dedicated phone line, they can conduct an outreach program with a higher success rate. 

Virtual addresses can benefit home-based small businesses that can’t afford to rent physical office space in a business hotspot area. 

B. Privacy Protection

Using a home address for business as a small business will expose you to many privacy concerns and expose your unwanted personal information to others. 

With a virtual address, you safeguard your personal information and do not have to worry about privacy issues. 

A dedicated phone number for your business also helps to differentiate your personal and business contacts, further strengthening your privacy. 

So, using a virtual address will keep your residential address away from the public eye, while a business phone number will safeguard the privacy of your phone number. 

C. Global Business Presence

With Virtual address providers, you can pick a location anywhere in the world as long as you are willing to pay for it. This gives you a global presence, as e-commerce companies can have virtual addresses in New York, London, and Sydney, creating an image of a global company. 

With this global reach, you can also attract international clients. You don’t have to rent out personal office space as you can pick all the busy hotspots. 

D. Cost Efficiency

Physical office spaces, especially in busy areas, can be expensive. However, virtual addresses and business phone numbers offer a low-cost alternative and the same benefits. 

A prestigious address and a reliable communication channel reduce the hefty costs while improving the company’s reputation and attracting a larger audience.

E. Tax and Legal Compliance

Certain laws require a business to have a registered business address for legal and tax purposes. While all companies can’t afford to rent out a physical space, having a virtual address helps a lot as it is a must in some jurisdictions. 

Businesses that operate remotely can also pass the compliances with a virtual address. They can also operate across multiple regions without breaking any legal rules. 

Conclusion

There you have it! This article has given you a very good idea about how to get a virtual business address and phone number for free. This knowledge will be helpful to you in your upcoming business ventures. 

Obtaining a virtual address and phone number is feasible and also a strategic move to gain a competitive edge. With the increasing trend for remote workers and the importance of privacy, a virtual address and a business phone number are a must-have for all businesses. 

Now, you are ready to pick a virtual address in a business hotspot and contact your potential customers with a dedicated business line. 

FAQs

How safe is a virtual address?

The safety of a used virtual address depends upon many factors. If you manage to consider all the factors before choosing the address, you are bound to find a safe virtual address. Let’s look at some altering factors: 

• Provider Reputation
• Legal and Business Considerations
• Digital Footprint
• Access Control 
• Privacy Protection

How to set up a virtual mailbox?

Let us look at the step-by-step overview of how to set up a virtual mailbox: 

• Research the providers trying to find the best one aligning to your interests. 
• Choose a plan that best fits your requirements and think about your potential needs. 
• Visit the provider’s website and sign up for an account. 
• Pick an address that best suits your business interests. 
• Purchase the plan. 

How much is a digital address?

Getting a digital address can cost you a varying amount based on various factors, such as the plan you pick and the provider you choose. Do proper research before selecting the plan so that you are not scammed. 

What are the disadvantages of a virtual mailbox?

Let’s look at some of the major disadvantages of having a virtual mailbox:

• It reduces the physical access. 
• Even though they reduce the cost at first, it can add up to a lot. 
• Having no control increases the potential for delays in some cases. 
• Sometimes, they can have trouble with legal compliance issues. 
• Managing multiple virtual mailboxes at once can be irritating.