Best Virtual Phone Service for the Netherlands: An In-Depth Review

Tired of missing business calls or outrageous telecom charges in the Netherlands?

Some of the best virtual phone service for the Netherlands offer smarter, cheaper, and feature-packed communication. Here, we will discuss top VoIP providers against each other, highlight standout features, and prices to help you choose a service that boosts productivity without breaking the bank.

In this Blog, you will know why and how the virtual phone system is important. Also, you would know what is most common and popular in the Netherlands from a cloud telephony point of view.

What is Virtual phone service?

A virtual telephone service is an internet-based system. It lets users make and receive calls without a traditional phone line. The service works on smartphones, computers, or VoIP phones. Common features include call forwarding, voicemail, auto-attendants, and call recording.

Picture a cloud phone service as your business phone system in the cloud. It lets you direct calls from anywhere with internet access, no desk phones, and no cords. It makes any device a business communication hub. Great for remote teams and global teams, it’s flexibility and professionalism without old-school installation..

Virtual phone service in the Netherlands

In the Netherlands, virtual telephone services offer a smart solution to firms that require a local presence without an office.

Companies can take calls from clients based in the Netherlands or even from abroad using the internet through Dutch numbers. Startups, off-site personnel, and international businesses with intentions to market in the Netherlands make use of such services.

Benefits of using virtual phone service in the Netherlands

Here are the benefits of using virtual phone service in the Netherlands:

1. Local Presence and Credibility

Having a Dutch phone number establishes a good local presence. It is critical in building trust with Dutch consumers. As a small business or an international business, a local number gives your business a professional image. This makes it easier for Dutch customers to reach you.

2. Cost-Effective Communication

Virtual phone solutions are an affordable alternative to traditional phone systems. Businesses can avoid costly call tariffs or the cost of installation.

The calls are made via the internet, which reduces the cost of doing business, especially for businesses with overseas customers or dispersed employees.

 3. Flexibility for Remote Teams

The Netherlands has a robust culture of remote work and virtual phone services. With virtual phone service, you can make calls anywhere you want. You might be outside, or at home, on any device that has an internet connection.

This allows you to have seamless communication with clients and colleagues wherever you are.

4. Advanced Business Features

Virtual phone systems offer many features that are valuable to Dutch businesses. Call forwarding enables businesses to direct calls to any device.

This implies that no call will be left without an answer. Some of the features include voicemail, auto-attendants, and recording of calls. These features enhance the communication and the experience of the customers.

5. Scalability for Growing Businesses

Virtual phone services offer easy scalability. You can add or remove phone numbers and extensions without installing extra hardware. As your business grows, you can scale the service to meet increasing demand without disrupting operations.

6. Compliance with Local Regulations

In the Netherlands, companies are required to comply with stringent data protection regulations, including the General Data Protection Regulation (GDPR). A GDPR-compliant virtual phone system provides secure communication. This safeguards confidential customer information and ensures your business’s reputation is not compromised.

7. Support for Multilingual Clients

Most operators in the Netherlands offer virtual telephony services with flexible features. These include multilingual IVR menus and call forwarding, allowing businesses to serve Dutch and English-speaking customers. This streamlines customer care as well as the overall experience.

Best Virtual Phone Services for the Netherlands

Virtual telephone services allow companies to contact Dutch customers in a business-like way easily. They offer features like local numbers, call forwarding, and voicemail. These features are an economic and flexible way of managing foreign calls.

In this review, we will compare the leading virtual phone companies for the Netherlands to help you make the proper decision for your company.

Let’s dive into individual providers’ details. You will get to know about its pros and cons, and detailed pricing policy along with its individual unique features.

1. Dialaxy

Dialaxy is a cloud-based telephony platform. It helps businesses manage communication efficiently. The platform offers virtual phone numbers, VoIP calls, SMS/MMS messaging, call forwarding, voicemail transcription, and over 100 other features

Features:

• International calling
• Multiple phone numbers
• Toll-free numbers
• Call Analytics and Activity Logs
• IVR Setup
• 24/7 customer support

Pros:

• High-quality calls
• User-Friendly Interface
• Global Number Acquisition
• Cost-Effective Pricing

Cons:

• Depending on internet stability
• Transitioning from traditional phone systems might take time to familiarize oneself with.

Pricing plans:

• Basic plan: $10/month(1 user) — $10 / additional user
• Plus plan: $20/month(3 users) — $10/additional user
• Pro plan: $30/month(5 users) — $10/additional user

Best for:

Businesses seeking a reliable VoIP Service or targeting the Dutch market with a flexible communication solution.

2. RingCentral

RingCentral is a leading global cloud VoIP provider, offering a robust unified communications platform that packages voice, video, messaging, and integrations. It is used globally by remote employees, mid-size businesses, and enterprises in the Netherlands and around the globe.

Features:

• Virtual Phone Numbers
• Team Messaging & Collaboration
• Mobile and Desktop Apps
• Multilingual Support

Pros:

• Global Availability
• Scalable Plans
• Advanced Call Routing
• 24/7 customer support

Cons:

• Expensive pricing
• Limited features on Base plans

Pricing Plans:

• Core plans: $20/month* paid annually – per User
• Advanced plan: $25/month* paid annually – per user
• Ultra plan: $35/month* paid annually – per user

Best for:

Mid-sized businesses for scalability. It’s for businesses looking for an all-in-one solution.

3. VoIPstudio

VoIPstudio provides effective VoIP services. It focuses on simplicity & functionality. It makes it ideal for small to medium-sized businesses.

Features:

• Call Forwarding & Routing
• CRM Integrations
• Multi-Device Support
• Voicemail to Email support

Pros:

• No Contract or Setup Fees
• International Reach
• Great Customer Support
• Instant Number Provisioning

Cons:

• Limited Team Collaboration features
• Limited Advanced Integrations

Pricing Plans:

• Pay-as-you-go plan: $6/month
• 2k Bundle plan: $20/month

You can contact their official page for larger data plans.

Best for:

SMEs and startups are looking for a straightforward and budget-friendly VoIP solution.

4. Zadarma

A global VoIP supplier of low-cost, feature-rich virtual phone systems. The ideal solution for businesses expanding to the Netherlands. With affordable plans, free cloud PBX, and local Dutch numbers

Features:

• International calls & analytics
• GDPR- Compliant Hosting
• CRM Integrations
• Call Forwarding & Routing

Pros: 

• Highly affordable plans.
• No long-term contract.
• Quick system setup
• International calls.

Cons:

• Beginners can find the user interface more complex.
• Issue with call quality with limited customer support.

Pricing Plans: 

• Standard plan: $0/month(5 users)
• Office plan: $39/month(10 users)
• Corporation Plan: $79/month(20 users)

Best for: 

Businesses need international virtual numbers and advanced telephony features.

5. Ooma

It is a user-friendly VoIP service provider. The setup is plug-and-play, and it delivers high-quality calls. It also offers features tailored for small businesses.

While it’s more popular in the United States, its virtual phone service is available internationally. This includes Netherlands virtual numbers through its Ooma Office packages..

Features:

• Auto-Attendant
• Mobile & Desktop Apps
• Spam Call Blocking
• Simple Admin Panel & Setup Wizard

Pros: 

• It’s extremely easy to set up.
• Ooma provides reliable features at a minimum price.
• There is no long-term contract.

Cons:

• Local number may require custom setup.
• Limited CRM integrations.

Pricing Plans: 

• Ooma Office Essentials: $19.95/month per user
• Ooma Office Pro: $24.95/month per user
• Ooma Office Pro Plus: $29.95/month per user

Best for:

Small businesses, freelancers, and startups are seeking a simple, reliable virtual phone system with easy setup and essential features.

Who Should Use Virtual Phone Services in the Netherlands?

Virtual phone services here can be ideal for anyone seeking a flexible, cost-effective, and professional way to manage business calls. Some of the highly recommended areas are listed below:

I. Freelancers & Solopreneurs

Freelancers make up an increasingly significant portion of the workforce. A virtual phone service for the Netherlands gives them a professional Dutch phone number without the need for a physical office space. It is simpler to separate work from personal calls, present a professional facade to clients, and balance calls on the go.

II. E-commerce Stores

Virtual numbers can be used by online retailers to offer Dutch live customer service and build local buyers’ trust. Businesses can effectively handle large volumes of calls. With voicemail and auto-responders, they will never miss customer calls even after work hours.

III. International Businesses

For international businesses looking to expand the Dutch market, virtual phone services are an entrance to local presence.

They can use a number located in the Netherlands to talk to Dutch clients, partners, or suppliers without having to open an office. It simplifies market entry and reduces costs.

IV. Remote Teams & Startups

Virtual phone services provide an elastic, adaptable communication solution without the burden of up-front investment in infrastructure. Startups can quickly add or remove members of their team and direct all client calls appropriately, no matter where their team may be.

Key Features to Look for in a Dutch Virtual Phone Provider

Choosing the best virtual phone service is about finding the right mix of flexibility and scalability for your business. Here are some of the key points to consider before planning to choose any virtual phone system.

1. Availability of Local Numbers (Netherlands Region Area Codes)

Make sure the provider offers local Dutch numbers with regional area codes (e.g., 020 for Amsterdam, 010 for Rotterdam). This supports local trust and higher answer rates from Dutch customers.

2. Compliance With GDPR and Local Data Privacy Laws

GDPR compliance is not up for debate when dealing with customer data within the Netherlands. Go for a provider that keeps data on EU-based servers, has secure storage facilities, and provides transparent data access.

3. International Call Support

If your team or customers are spread across geographies, your virtual phone system must support international calls at competitive rates with transparent billing and availability of numbers globally.

4. Mobile and Desktop Apps

Get a provider with robust, easy-to-use apps on both mobile and desktop. This enables you to make and answer calls, check voicemails, and manage contacts anywhere.

5. Integration With CRM, Email & Support Tools

Virtual phone service for the Netherlands works well with tools like HubSpot, Salesforce, Zoho, and Gmail. They also connect with helpdesk software. These integrations boost call data for sales and support teams. They improve customer engagement. They also reduce manual work.

6. Dutch & English Language Support

Offer the interface in both Dutch and English. Provide customer support in both languages as well. This helps serve local teams and international staff. It removes language barriers and improves communication.

7. Call Recording, Analytics & Voicemail Transcription

Advanced features include call recording, real-time analytics, and voicemail-to-text. These improve visibility. They help track performance. They also support better customer follow-up. This is useful for compliance and productivity.

How to Set Up a Virtual Phone Number in the Netherlands?

To set up a virtual phone number in the Netherlands, here is the step-by-step process:

• Select a Provider: Dialaxy,Ooma, RingCentral, etc.
• Create an Account. Enter your details and select a plan.
• Select a Dutch Number. Use regional area codes, such as +31 20 or +31 10.
• Upload Documents if necessary.. Some providers request proof of address or ID.
• Download the mobile/desktop app for convenience.
• Set Up Settings: Add call forwarding, voicemail, greetings, etc.
• Test the Line: Make inbound/outbound calls and check voice quality.

Final words

Ready to break free from traditional phone systems? Whether you are a freelancer or run a business globally, choosing the right solution for your work can be a challenging task. From top providers like Dialaxy to GDPR-compliant features and customizable plans, you’re now best equipped to make the right decision.

With features like call forwarding, local numbers, and voicemail-to-email, Dialaxy offers a reliable and affordable solution. Take the next step toward smarter calling, sign up with Dialaxy today and experience seamless virtual communication tailored for the Dutch market. Your professional phone system is just a click away!

FAQs

Which virtual phone service for the Netherlands is best for remote teams?

Dialaxy, RingCentral, Ooma, and other providers offer strong

collaboration capabilities and global calling, ideal for hybrid teams.

Do I need proof of address to get a Netherlands virtual number?

Some providers ask for local documentation, especially for local numbers under Dutch telecommunications laws.

Can I use a virtual Dutch phone number for international calls?

Yes, most VoIP carriers will support global calling at low prices.

What do you need to get a Dutch phone number?

You’ll need an account, personal/business ID, and possibly address verification depending on the carrier.

How to get a virtual Netherlands number?

Choose a VoIP provider, choose a Netherlands area code, register, and set up call forwarding and voicemail.