How to Change Voicemail Greetings on IPhone? Step-by-Step Guide

According to recent research, voicemail messages have an impressive 95% open rate, far surpassing the average email and text open rates. Everybody knows about voicemails. We are pretty sure the majority of the readers have heard or set a voicemail on their phone.

But what a lot of people don’t know is how to change one or if it is even possible to change voicemail on an iPhone or any other device. The answer is yes. It’s, in fact, very easy to change.

This article will help you guide and provide expert knowledge on voicemail and how to change voicemail greetings on iPhone. We will also provide you with a few sample voicemail scripts to help you better understand and create voicemail greetings. 

Let’s get started!!!!

What is a voicemail greeting?

Voicemail greetings are customized messages that callers hear when they reach your voicemail inbox and you are unable to answer their call. It’s an essential part of any successful company communication plan, especially for sales agents. 

Even when you are unable to speak with prospects or clients right away, you can still close transactions with them by leaving a professional voicemail greeting. Customers are more likely to believe you and your professionalism when you tell them you’re pleased to call them back if they provide you with their name, number, and a standard greeting. 

Things to say in voicemail greetings

When crafting and setting up voicemail greetings, you should include the following information:

• Greetings ( Good morning, Hi, Good afternoon, etc)
• Your name 
• Your business contact information 
• Your company name and your position 
• Reason why you are unavailable 
• Approximate time for returning a call
• Alternate person to get in touch with

You may like: Does Leaving Voicemails Influence Prospect Engagement?

Examples of voicemail greetings

The following are a few great examples of voicemail greetings.

1. Hi, Thank you for calling. I’m sorry for not being able to take your call. Please leave me your name, number, and message, and I’ll return your call at the earliest opportunity. Sorry for the inconvenience.
2. Hi, you’ve reached (your name) at ( your company name). I’m on a break right now. Please leave your name, number, and a message, and I will get right back to you shortly.
3. Hello. You’ve reached the( your company name). I will be out of the office from ( your leave dates). Kindly leave your contact details along with a brief message, and I will call you back as soon as I get a chance. If you need immediate assistance, please contact (your supervisor’s name) at (business number). I appreciate your calling. 
4. Hi, thank you for calling ( your company name). We are extremely sorry that we’re unable to answer the phone at this time, but we look forward to speaking with you soon. Please leave your name, phone number, and reason for calling, and we will contact you soon. Thank you for your understanding.
5. Thank you for calling ( your name and your company name). I appreciate your call, and I apologize that I’m temporarily unavailable. Please leave your name, number, and reason for calling, and I will follow up soon. Thank you.

How to change voicemail greetings on iPhone?

Follow these simple steps to change your voicemail greetings on your iPhone. 

• Step 1: Go to the phone application on your iPhone. 
• Step 2: Click on the voicemail option location on the bottom left of the application.  
• Step 3: Select the greeting option location on the upper left side of the application. 
• Step 4: Choose custom and get started to personalize your voicemail greetings.
• Step 5: Record your new personalized voicemail greetings.
• Step 6: After you have finished your voicemail greetings on your iPhone, select save, and you are done. 

You do need a SIM card installed on your phone to change your voicemail greetings on any device. 

Common mistakes to avoid regarding voicemail greetings 

The following are a few common mistakes people make while crafting voicemail greetings.

1. Lengthy voicemails

A common mistake to avoid when setting up a voicemail greeting is creating one lengthy voicemail greeting. It is important to keep it short and simple. An effective voicemail greeting, typically lasting between 20 to 30 seconds.

 In 20-30 seconds, you can deliver essential information without losing the caller’s attention. By setting up your voicemail greeting short and to the point, you respect the caller’s time and enhance their experience while trying to reach you.

2. Unprofessional language

You should create creative voicemail greetings with appropriate language to promote effective and positive communication while setting up a voicemail. Avoiding inappropriate language and being unprofessional promotes effective business communication between agents and customers. 

Using inappropriate language can damage brand reputation and customer-agent relationships, reducing their credibility and creating a bad impression, so it is crucial to be appropriate ans use simple and professional language while setting up voicemail greetings. 

3. You are not updating your voicemails regularly

Not updating your voicemail greetings regularly can result in a number of problems. Callers could be given out-of-date information, such as inaccurate availability or contact information, which could lead to confusion or lost opportunities. 

To ensure smooth communication with anyone trying to reach you, it’s a good idea to check and change your voicemail greetings whenever your schedule, contact information, or other relevant information changes.

4. Unclear message

It’s important to avoid leaving a confusing and unclear message while setting up a voicemail greeting. This can happen if you mumble, talk too hastily, or give callers confusing information and inappropriate content. Try speaking slowly and clearly, highlighting only the most important details—such as your name, availability, and any other contact information—to guarantee that everything is understood. 

You might also enjoy: How to Craft an Effective Voicemail Greeting for Business?

Tips for effective voicemail greetings

The following are some tips for effective voicemail greetings. 

1. Be specific and provide all important details to create a positive impression and help the receiver understand what to expect from you. 
2. Make sure to record different voicemail greetings for temporary use, such as if you are on vacation or if you just had your number changed. 
3. Set the expectation straight and let your caller know when they can expect a call back from you. 
4. Make sure you have crafted a different and unique visual voicemail. Don’t make it basic. 
5. Think about your audience before crafting your voicemail, and remember who is listening and craft according to it. 
6. Use a script and outline all the necessary information.
7. Do not use inappropriate language or content in your voicemail greetings, as this can create a bad impression of your brand. 
8. Make sure to review and listen to your greetings before setting it. This way, you can catch mistakes and correct them on time. 

Conclusion  

Finally, we recommend that everyone, both businesses and individuals, personalize and set their voicemail. Setting up a creative voicemail can be very beneficial for both individuals and businesses. 

Having a warm, personalized greeting instead of an auto-generated system message will make the other person, whether a customer or someone you know, feel like they’ve met someone approachable and comfortable. Voicemail greetings will also provide the caller with some context and information on when you will be available or when they can expect a call from you. 

If you are looking for a VoIP server to manage and effectively control your voicemails, then no worries. Dialaxy has got you covered. With Dialaxy, you can greatly personalize and customize your voicemail greeting experience. You can create a professional and personalized image for your business with Dialaxy’s customizable voicemail greetings tailored to your unique business needs and wants.

FAQs 

How do I change my voicemail greeting on my iPhone?

Follow these short steps to change your voicemail greeting on your iPhone.

• Step 1: Open the phone app.
• Step 2: Click on the voicemail icon on the bottom right.
• Step 3: Click on greetings and tap on custom
• Step 4: Record your greetings
• Step 5: Save your greetings

Can I have different greetings for different callers?

No, unfortunately, apple voicemail settings don’t allow setting different greetings for different callers. 

Do I need a SIM card to change my voicemail on my iPhone?

Yes, you do need a SIM card to change your voicemail greetings 

How do I know if my voicemail greeting has been successfully changed?

To find out if your visual voicemail greetings have been successfully changed, you can call your number, let your call go to the voicemail, and listen to the greeting. 

How often should I update my voicemail on my iPhone?

It is recommended that you regularly change your voicemail greetings to provider callers with accurate and newer information.

What are some alternative ways to change voicemail on iPhone?

The following are some alternative ways to change voicemail on iPhone.

• Using a third-party application on your iPhone ( Google Voice)
• VoIP systems