How to Get a VoIP number? A Complete Review

Are you looking to stay connected without relying on traditional phone lines? A VoIP number might be exactly what you need.

Whether you want a personal VoIP number, a free VoIP phone number, or a professional VoIP service phone, this technology makes calling simpler, cheaper, and more flexible. From local VoIP numbers to international DIDs, VoIP gives you the freedom to manage calls anywhere, anytime.

In this guide, we’ll break down everything about VoIP numbers, including types, features, and how to get a VoIP number step by step. By the end, you’ll know exactly which option fits your needs and how to set it up effortlessly.

Must-Have Features of a VoIP Number

A good VoIP service offers much more than just the basics of making voice calls. To get the most from your VoIP number, look for these advanced features. They will really help your business operations and support your unified communications system.

Here are the following must-have features of a VoIP number:

1. Call Routing and Forwarding

This is super helpful for business continuity. Call routing lets you send incoming calls to different devices. If you are not sitting at your desk in the office, the call can automatically go to your smartphone or even a device with a SIM card or your existing phone. This is also known as call forwarding. It means you and your teams will not miss any important calls from customers.

2. Voicemail to Email

Getting a voicemail is a common process in communication. This feature instantly converts the audio message into an email attachment. You can check your messages quickly, no matter your location. You get faster access to the message without having to dial into your VoIP system or your virtual phone app.

3. Video Conferencing Tools

Many great VoIP service providers include strong video conferencing within their VoIP software. This lets your teams meet easily online for important communication. It is a powerful tool that cuts down on the need for expensive travel and works smoothly with a cloud phone system.

4. CRM Integration

For a business, connecting your VoIP with your CRM software is a huge advantage. This CRM integration means that when a customer calls, their records instantly pop up on your screen. This helps your team provide personalized and fast customer support.

5. Call Recording

Call recording is a fantastic process for maintaining high-quality control. It saves an accurate record of all your telephone calls. This stored data can be used to train new personnel or to check past conversations. Having these records helps you improve your communication processes and the level of service you offer, regardless of whether you’re using an IP desk phone or a cloud phone system.

6. Advanced Security

The security of your VoIP calls is very important today. You need a VoIP service that actively protects your voice data from security threats. Look for strong security measures like encryption. This keeps your private calls and information safe from outsiders.

What is a VoIP Number?

A VoIP number is a phone number that works entirely over the internet rather than traditional landlines. It allows you to make and receive voice calls, send messages, and even host video conferences from anywhere in the world.

Unlike regular numbers, a VoIP number isn’t tied to a specific location, which makes it perfect for both businesses and personal use. You can use it on a smartphone, computer, or IP phone, and it often integrates with tools like CRM systems.

With a VoIP service phone, you get flexibility, call quality, and features like voicemail, forwarding, and secure voice over IP phone number communication.

Types of VoIP Numbers

VoIP‍‌‍‍‌‍‌‍‍‌ numbers come in different types, and each of them has a different function. To select the correct one, you have to consider your usage and the people you want to talk to.

A lot of people think of VoIP as one single option, but in reality, it has many more capabilities than a traditional phone line. Here are the major types and their functioning in everyday life.

I. Local Numbers

Local numbers are the ones that match a city or region. You can see many versions of these phone numbers in everyday life. They give people a reason to believe that you are located close to them, even though that may not always be your physical location.

Many small businesses will utilize a local number because their customers tend to trust those area codes they are familiar with the most. A local phone number can help a new business look grounded in a community. It also helps remote workers keep a local identity when they move or travel.

II. Toll-Free Numbers

Toll-free numbers are the classic business lines that start with 800 or 888. People can call them without paying extra. These numbers create a sense of size and stability.

When someone sees a toll-free number, they assume the business is established and prepared to handle many calls. They are useful for support teams, customer service, and any group that serves people across the country. Because callers do not pay for these lines helps encourage people to reach out without hesitation.

III. Vanity Numbers

Vanity numbers are memorable numbers that spell words or patterns. A common example is something like “1 800 FLOWERS”. These types of phone numbers make effective advertisements as they are easy to remember.

Many companies use these numbers within their advertising campaigns, including billboards, radio, and television. A good vanity number can stay in someone’s mind long after they see or hear it. This makes it a smart option for brand awareness, especially when paired with modern business VoIP systems.

IV. International Numbers

International VoIP numbers give you a presence in another country even if you live far away. With one of these numbers, you can sit in New York and still answer a London or Sydney call.

Many global businesses use them to reach customers in other regions without opening physical offices. Freelancers and remote workers also find them helpful because they let clients call a local number rather than a long-distance one.

Why Businesses Need a VoIP Number?

Every business today needs a reliable way to communicate with customers. A VoIP number is more than just a phone line. It helps companies stay connected, look professional, and manage calls easily. Here are the following reasons why businesses need a VoIP number:

1. High Cost Efficiency

Using an IP phone number can save businesses a lot of money. Traditional phone lines charge for long-distance or international calls. With internet phone numbers, calls go through the internet, which is much cheaper.

Even small businesses can make calls to other countries without paying huge bills. It also reduces maintenance costs because there is no need for extra wires or hardware, especially when compared to old business phone systems.

2. Work from Anywhere

A virtual phone number is not limited to a single location. It can be used in the office by employees, at home, or when they are on the go. This will be of great assistance where the teams are distributed across cities or countries.

Customers can make a call on the same number, and employees will definitely answer them. This makes business run smoothly, and the companies appear professional wherever the team is operating.

3. Look Professional

A VoIP service phone gives businesses a professional image. Even small businesses can have local numbers in multiple cities or toll-free numbers like 800 or 888.

This makes customers feel confident calling your business. A vanity number or a VoIP local number can help make your company look bigger and more reputable, and this is a big issue when creating a brand using a business VoIP system.

4. Easy to Manage Calls

It is easy to control calls with a VoIP number. Businesses are able to establish call forwarding, voicemail, or even an automated menu. This implies that calls are sent to the appropriate individual within the appropriate time.

VoIP features such as call recording or call routing are also used to track customer enquiries and enhance service. Employees will not have to make crucial calls, and customers will receive the required assistance promptly.

5. Integrate with Other Tools

A virtual phone number works well with other business tools. To illustrate, its combination with CRM software is used to monitor calls, record customer interactions, and enhance customer service. It is less complex to store all the information.

Businesses are able to find out who made the call, the discussions, and track-ups without confusion. This also organizes and makes the team efficient.

6. Flexible and Scalable

As businesses grow, they can easily add more IP phone numbers. There is no need to install new phone lines or wait for technicians. Companies can scale up or down depending on the need. VoIP numbers are also flexible for different devices.

Employees can use them on a smartphone, computer, or IP phone, making it convenient for everyone.

How to Get a VoIP number? Step-by-Step Guide

The process of VoIP installation for a new number is straightforward. Following these steps will guarantee that you get the best service in accordance with your needs. This guide applies whether you are seeking a personal VoIP number or a corporate system.

Step 1: Assess Your Business Needs

Before you start, you must understand your current and future business needs.

• How many users do you have?
• Do you need local VoIP numbers or a toll-free number?
• Which advanced VoIP features are essential for your business operations?
• What is your budget for VoIP services?

Considering the scale of your operations helps select the right provider. This initial assessment is the most important step.

Step 2: Check Your Internet Connection

VoIP requires a fast and reliable internet connection since it relies on the internet. You will have a poor quality of your call in case your internet is often slow and disconnects. Make sure that your network performance is high enough that it can easily support voice data.

Step 3: Find a Good VoIP Provider

Research on the internet about various VoIP providers. Also, look up the reviews of the respective providers to assess their reliability and customer support. An excellent VoIP company will be able to provide fair prices and the features that are vital to your company. In case you desire a more personalized service in your locality, a local VoIP provider should be considered.

Step 4: Choose Your New VoIP Number

After registering an account, the VoIP Company will also demand that you choose your VoIP number. Mostly, you are offered to select a local VoIP number with an area code of your city. In some cases, a phone number can be transferred (called portability) to the new VoIP service, although you already have a phone number.

Step 5: Set Up Your Devices

Figure out your call-making and getting methods. Besides an IP phone, a device with a headset and a VoIP-supported mobile app can also be used. The VoIP provider will be instructing you on the installation and setup process. Just follow the simple steps to get your system running.

Step 6: Test Everything Out

Do some test calls before you proceed to use your new VoIP number for business purposes. Make sure that the quality of the sounds being relayed is good, and also ensure that features like voicemail and call forwarding are working well. This is a fast test to ensure that all is well when you are about to get your first customer in business.

Pro tip: For the best call quality, connect your IP phone directly with an Ethernet cable. A wired connection is much more stable than Wi-Fi for VoIP.

Free vs. Paid VoIP Numbers: Comparison

When you try to get a VoIP number, you will usually see two choices. Free services feel convenient because you can test them without spending anything. Still, they come with limits that affect call quality and privacy.

Paid services offer stronger performance and tools that support long-term use. This table highlights the key differences between the two options.

Conclusion

Learning how to get a VoIP number is the best decision for modern communication. A voice over IP phone number is much more than a simple replacement for an old line. It is a powerful tool that brings fantastic flexibility and saves your business from high costs. You gain instant access to advanced features like call routing and CRM integration.

By choosing the right VoIP service and the perfect type of VoIP number, your company is instantly set up for better growth. Whether you need a local VoIP service to look community-focused or an international one to expand your reach, the entire process is simple. This is a critical decision that gives you better reliability and strong security measures.

Upgrade your communication. Get your professional VoIP number with Dialaxy today.

FAQs

Can I use a VoIP number for WhatsApp/Uber verification?

Yes, you can. However, you usually need a paid number. A free VoIP phone number is often flagged by these apps. They view free numbers as potential spam.

Do I need a special phone for a VoIP number?

No, you do not. You can use your existing smartphone. You just need to download the Dialaxy app. You can also use a computer headset.

How much does a VoIP number cost per month?

Prices vary by provider. Basic plans start around ten dollars. Premium plans cost more. A free VoIP number plan exist, but it has limits.

What happens to my VoIP number if the internet goes down?

If your internet connection goes down, your VoIP number does not stop working. You can set up forwarding rules that send all incoming calls to a cell phone or another landline number. This is part of the important business continuity planning and redundancy measures that VoIP offers.

What is a softphone, and do I need one for my VoIP number?

A softphone is an app that turns your computer, smartphone, or tablet into a functioning telephone. It allows you to make and receive calls using your VoIP number over the internet, eliminating the need to buy physical desk phones.